Cut Stress out before it even happens!

Newsletter 1/16/08


You often see articles on ways to unwind and relax after a stressful day, which I always find useful, but for me the most important advice would be to get to the source of the problem, and cut stress out before it even happens. By careful editing of your life, and changing certain habits, you can eliminate most (not all) sources of stress in your life.

I don't believe that a stress-free life is possible. Stress is a response to challenges in life, and a life without challenges is too boring to contemplate. However, I do believe that most of the stress in our lives is unnecessary, and that it can be eliminated by taking some simple (and some not-so-simple) steps. It can't be accomplished overnight - I've been eliminating stressors in my life for awhile now, and I'm still not done. But I think it's a worthwhile goal.

Let's first take a look at an example - it's a little extreme, but it exemplifies the typical stressors in people's lives. Let's say Fred gets up in the morning, waking up late, and now has to rush to get ready. He's so rushed that he spills his coffee on his shirt and has to change, a nicks himself shaving. He heads out the door and then has to go back in the house because he forgot his wallet. He gets in the car and realizes he forgot his keys.

Now he's on the way in to work and is in the middle of rush-hour traffic - and his temper starts to flare after someone cuts him off. He's honking at people, cursing, and arrives to work late and in a bad mood. He snaps at someone and is surly all morning. His desk is covered in piles of paper, and he can't find that report he needs to work on. His inbox is overflowing and his email notification is going off, and he sees he has 36 messages to respond to. He knows he's late on two projects and his boss isn't happy. He's got to finish 5 tasks before the 11 a.m. meeting, and he's got meetings all afternoon.

You get the idea. His day does not go well, and he hits rush-hour traffic on the way home. He gets home late, exhausted, completely stressed, his mind still on his late and as-yet uncompleted projects, his still-full inbox and email inbox, and all the stuff piling up that he has to work on tomorrow. The house is a mess and he snaps at his family. His kids have not put things away exactly where he told them to put them away, so he begins to yell at them. He has a quick, greasy dinner in front of the TV and zones out before falling asleep late.

Again, this is a bit extreme, but you can see through this illustration some of the things that stress people out. There are many more, of course, and I won't cover all of them here.
But these sources of stress can be eliminated with a little thought.

Here's how:

Identify StressorsThis is the most important step of all, as identifying the things that stress you out in your life is the first step towards eliminating them. Take 10 minutes to think about what stresses you out during the day. What weekly occurrences stress you out? What people, activities, things cause stress in your life? Make a Top 10 list, and see which of them can be eliminated, and start to weed them out. For those that can't, find ways to make them less stressful.

Eliminate Unnecessary CommitmentsI did a post on editing your commitments before - apply those concepts here. We all have many commitments in our life, starting with work but also including commitments related to kids, our spouses, things to do at home, other family, civic, side work, religious, hobbies, online activities and more. Consider each of them, the amount of stress they provide, and the value you get out of them. Edit brutally, and take steps today to remove the ones that stress you out the most.

Procrastination - We all do this, of course. But allowing stuff to pile up will stress us out. Find ways to take care of stuff now (form a Do It Now habit) and keep your inbox and desk clear. See 20 Procrastination Hacks for more ideas.

Disorganization - We're all disorganized to some extent. Even if we've organized something, and created a great system for keeping it that way, things tend to move towards chaos over time. But disorganization stresses us out, in terms of visual clutter, and in making it difficult to find stuff we need. Take time to get things in your life organized, starting with your desk and the papers in your home, and moving on to other areas.

Being Late - Being late always stresses us out. We have to rush to get ready, rush to get there, and stress out the whole time about looking bad and being late. Learn the habit of being early, and this stress disappears. Make a conscious effort to start getting ready earlier, and to leave earlier. This also makes driving less stressful. Time yourself to see how long it actually takes to get ready, and how long it actually takes to get somewhere. You've probably been underestimating these times. Once you know these times, you can plan backwards so that you show up 10 minutes early each time. It's a good feeling.

Controlling - We are not the Master of this Universe. I know we sometimes wish we were, but acting as if we are is a sure way to get stressed out. Trying to control situations and people cannot work, and only serves to increase our anxiety when it doesn't work. Learn to let go, and accept the way that other people do things, and accept what happens in different situations. The only thing you can control is yourself - work on that before you consider trying to control the world. Also learn to separate yourself from tasks and to delegate them. Learning to let go of our need to control others and the situations around us is a major step towards eliminating stress.

Multitasking - Having multiple tasks going on at the same time might seem productive, but in actuality it slows us down from actually focusing on a task and completing it - and it stresses us out in the meantime. Learn to single-task.

Eliminate Energy Drains - If you've analyzed your life (in Step 1) and found things that stress you out, you might have also noticed things that drain your energy. Certain things in our life just cause us to be more exhausted than others, with less value. Identify them, and cut them out. You'll have much more energy and much less stress. Happiness ensues.

Avoid Difficult People - You know who they are. If you take a minute to think about it, you can identify all the people in your life - bosses, coworkers, customers, friends, family, etc. - who make your life more difficult. Now, you could confront them and do battle with them, but that will most certainly be difficult. Just cut them out of your life.

Simplify Life - Simplifying, of course, is a major theme of Zen Habits. Simplify your routines, your commitments, your information intake, your cluttered rooms, the mass of stuff going on in your life - and have less stress as a result. Start with Edit Your Life and then look through the other simplicity articles.

Unschedule - Create more open periods of time in your life. It's not necessary to schedule every minute of our lives. Learn to avoid meetings, keep wide open blocks of time where we either work on our important tasks or batch process the smaller ones. When someone asks to schedule a meeting, first try to get it done through email or phone - if that doesn't work, avoid having it scheduled. Ask them to call you and see if you're free at that time. You will love having an open schedule.

Slow Down - Instead of rushing through life, learn to take things slow. Enjoy your food, enjoy the people around you, enjoy nature. This step alone can save tons of stress.

Help Others - It may sound contradictory to add more tasks to your life by trying to help other people (you've got enough to do), but if you were to add anything to your life, this should be it. Helping others, whether volunteering for a charity organization or just making an effort to be compassionate towards people you meet, not only gives you a very good feeling, it somehow lowers your stress level. Of course, this doesn't work if you try to control others, or help others in a very rushed and frenetic way - learn to take it easy, enjoy yourself, and let things happen, as you work to make the lives of others better.

Relax Throughout The Day - It's important to take mini-breaks during your work day. Stop what you're doing, massage your shoulders and neck and head and hands and arms, get up and stretch, walk around, drink some water. Go outside and appreciate the fresh air and the beautiful sky. Talk to someone you like. Life doesn't have to be all about productivity. You should also avoid using online activity too much as your de-stressing activity - get away from the computer to relax.

Quit Work - This one's drastic, and probably too drastic for most. But in most likelihood, your work is your absolute biggest stressor. Getting out of your 9-to-5, automating your income, and finding something you truly love to do, that you're passionate about, will create a positive life and much less stressful one at that. Give it a little thought before dismissing it - there might be possibilities here you haven't considered.

Simplify Your To-do List - I've written about this before, but attempting to do everything on your long to-do list will definitely stress you out. Learn to simplify your to-do list down to the few essential tasks, and you will enjoy the process much more.

Exercise -This is common advice for stress relief, and that's because it works - but it's also a stress prevention method. Exercising helps relieve the stress buildup, it gives you some quiet time to contemplate and relax, and just as importantly, it makes you more fit. A fitter person is better equipped to handle stress. Another important factor: being unhealthy can be a major stressor (especially once you have to go to the hospital), and exercise can help prevent that.

Eat Healthy - This goes hand-in-hand with exercise as a stress prevention method, of course. Become healthier and a major source of stress will disappear. Also, I've found that greasy food, for me, puts me in a worse mood and can contribute to stress levels immediately.

Be Grateful - This might not be as obvious as some of the others, but developing an attitude of gratitude (I sound like a preacher with that rhyme!) is a way of thinking positive, eliminating negative thinking from your life, and thereby reducing stress. Learn to be grateful for what you have, for the people in your life, and see it as a gift. With this sort of outlook on life, stress will go down and happiness will go up. That's a winning formula.

Zen-like Environment - Take time to declutter your desk (as mentioned above) and even once you do that, continually edit your desk and working space, and the things in your home, until you've created a simple, peaceful, Zen-like environment. It will be much less stressful to work in an environment like that than a more cluttered and distracting one.

~ Leo ~

How To Eliminate Your Self-Doubt

Newsletter 1/9/08

Are these familiar dialogues for you: "I don't have the nerve to try that!" or "that's too risky!" or "I'm not sure I can do that" etc? Are you one of those people who always doubt your own ability? Well, you're not alone. A lot of people do not have confidence in themselves. Every change in the normal way of life gets a ton of introspection and most of the time, self-doubt wins and not trying seems safer. However, safe doesn't always mean best; sooner or later you'll get depressed always being stuck on a rut. You have to reduce these self-doubts in order to move ahead.

It will help if you can figure out why you feel wimpy all the time. Is it because of a past mistake that crippled you so much? Are you afraid to end up like someone you knew who took too much risk? Were you told often by authority figures - parents, sibling, teachers or officers - that you don't and can't amount to anything? You've probably heard it so often that you believed it as the universal truth all the time.

Deep down you know it's not true, right? Not all risks will result into failure and you can avoid making the same mistake your friend did. Silence the inner critic in you then. You don't have to listen to past criticisms. Nor should you judge all your other abilities based on a single failure. Instead draw on your strengths and keep them in mind. Granted, it's not going to be easy. But you can take baby steps and not leap into anything that you're not ready for.

Start by cataloging your positives. Take out a sheet of paper and list the things that you know you can do. Fill it up from the whimsical - able to juggle four balls in the air, for example - to the downright great ones like a good grasp of grammar. Look back and try to remember how you learned those skills. Some of them were probably inherited or something that you learned instinctively. But the rest were skills that you got only thru experience. Therefore, you must have tried it before and found out that you can do it. That list becomes physical proof that you are someone who can do something and by the same token, can do a lot more if you can just get out of your safety zone and try something new again.

Banish those self-doubts and see how high you can fly.

Right now. I mean it.

Why are you still here?

~ Jeff ~

You Want to Succeed? - Get Uncomfortable!

Newsletter 1/2/08

As an Exercise Scientist and Trainer I have spent much of the last twenty-five years helping people change their body. Smaller, bigger, lighter, leaner, more muscle, more flexibility, speed, power... Athletes, non-athletes, kids, mums, dads.....whatever they were after; that's what I did my best to deliver.Early in my career I discovered that whether or not someone achieved their desired goals had very little to do with what was possible, or their genetic potential, and everything to do with their ability to deal with discomfort.They say that every decision we make in life is in an effort to avoid pain, or gain pleasure.We choose to eat the cake because we associate cake with pleasure.We choose to avoid the dentist because we associate the dentist with pain.We choose to stay in a bad relationship because we associate more pain with getting out of the relationship than staying in it.

But the reality is :

1) we don't need the cake

2) we do need the dentist and

3) we should get out of that destructive relationship.


If only we would give up the cake, look after our teeth and deal with our relationship (i.e. get uncomfortable) we would discover that the short-term pain/discomfort would make way for a whole new world of possibilities and a whole new level of growth, understanding and achievement.Some personal-power muscles.

Lesson 1. Change is usually uncomfortable.

If you want an amazing life and you're all about creating positive change, then learn to deal with, if not embrace, discomfort.Sorry Dude.Just how it is.In the science of strength training we talk about a concept called progressive resistance training or progressive overload.In simple terms, the theory is this: If you want to get stronger and continue to grow muscle (hypertrophy) you need to continually manipulate the training variables (weight, sets, reps, recovery time, technique, program design) so as to constantly and progressively 'force' your body to adapt to the ever-changing stress (all exercise is a form of stress).When we talk about changing a body, we're talking about physiological adaptation... and a body will only adapt when it has a reason to. Most people in most gyms train their body in a manner where there is no need for adaptation... that's why they typically look the same, year in, year out.Or worse.Rather than following a program or plan which is progressive in nature (causes them to get uncomfortable on a regular basis) they follow a 'maintenance program'... because it's easy and comfortable.And they love 'comfortable.'They don't want to maintain, or intend to maintain... but that's all they're doing.They will continue on their cycle of frustration and zero results until they give their body a reason to adapt or until they throw in the towel altogether.This adaptation/growth principle of exercise science can be applied to life and to our personal growth.

Lesson 2. In general, a person's ability to succeed will be largely dependant on their ability to adapt (deal with discomfort and change).

Life, relationships, careers, emotions, business markets, technologies, philosophies, environments are all in a constant state of evolution. This is part of the problem; we are creatures of habit and we like familiarity; we like 'same'.

Lesson 3. We like the benefits of change, but we don't like the process.

But it's the process, not the results, from where the real benefits come.Whether it's physical, emotional, psychological, spiritual, professional, social or financial growth your after.... be prepared to get uncomfortable on a regular basis and you will dramatically improve your chances of creating your best life.By the way, the minute you make that uncomfortable decision, or do that uncomfortable thing you've been avoiding, the change process becomes instantly easier and your chances of success go through the roof ... because you got your head and heart (thinking, attitude, standards, emotions) where they need to be.And you did what you needed to do.Just like we work against resistance in the gym and we get stronger and grow muscle, those of us who work against resistance outside of the gym (problems, challenges, opposition, criticism, self doubt, insecurity, fear) get stronger and grow a different kind of muscle; emotional muscle, psychological muscle, self-control muscle, personal development muscle and spiritual muscle... and more.

Now go and get uncomfortable-and grow some muscle!!